Run 980fcd7b812e
dispatch pipeline · July 2026 · end-of-month
Run record
the audit row this run wrote when it started, closed when it finished
sheets SIMdrive SIMemail SIM
Steps
6 steps, in order · each one timed and recorded before the next began- succeeded load_roster 80 clients (77 active)
- succeeded select_due 38 due for 2026-07 end_of_month
- succeeded index_drive 82 PDFs indexed (2 drafts, 1 unparsable → flagged)
- succeeded match 3 escalated, 34 matched, 1 skipped_already_sent, 1 unmatched pdf(s), 1 inactive-with-invoice, 1 agent tiebreak(s)
- succeeded send 34 would send (dry-run)
- succeeded verify_write_back sent log consistent (0 sent this run)
Dispatches
38 clients · one row per client the run considered, with the reason it reached that outcome38 rows
| Client | Status | Via | Invoice # | Amount | Recipient | Reason |
|---|---|---|---|---|---|---|
| Blue Ridge Smiles Dentistry C077 | would send | deterministic | INV-2026-0437 INV-2026-0437.pdf | $1,420.00 | billing@blueridgesmilesdentistry.example | — |
| Cedar Grove Dental C042 | would send | deterministic | INV-2026-0418 INV-2026-0418.pdf | $1,940.00 | billing@cedargrovedental.example | ignored draft variant(s): INV-2026-0418-DRAFT.pdf |
| Copper Creek Childcare Center C076 | would send | deterministic | INV-2026-0436 INV-2026-0436.pdf | $2,860.00 | billing@coppercreekchildcarecenter.example | — |
| Crestwood Photography Studio C073 | would send | deterministic | INV-2026-0433 INV-2026-0433.pdf | $1,250.00 | billing@crestwoodphotographystudio.example | — |
| Cypress Medical Clinic C059 | would send | deterministic | INV-2026-0409 INV-2026-0409.pdf | $2,370.00 | billing@cypressmedicalclinic.example | — |
| Eagle Point Bistro C072 | would send | deterministic | INV-2026-0432 INV-2026-0432.pdf | $1,250.00 | billing@eaglepointbistro.example | — |
| Fox Hollow Athletic Club C070 | would send | deterministic | INV-2026-0429 INV-2026-0429.pdf | $1,630.00 | billing@foxhollowathleticclub.example | — |
| Fox Hollow CrossFit Box C062 | would send | deterministic | INV-2026-0412 INV-2026-0412.pdf | $2,630.00 | billing@foxhollowcrossfitbox.example | — |
| Golden Oak HOA C058 | would send | deterministic | INV-2026-0408 INV-2026-0408.pdf | $2,740.00 | billing@goldenoakhoa.example | — |
| Harborview Legal Group C044 | escalated | deterministic | — | — | — | no invoice PDF found for this client and period |
| Ironwood Urgent Care C075 | would send | deterministic | INV-2026-0435 INV-2026-0435.pdf | $2,640.00 | billing@ironwoodurgentcare.example | — |
| Juniper Dental C061 | would send | deterministic | INV-2026-0411 INV-2026-0411.pdf | $1,170.00 | billing@juniperdental.example | — |
| Juniper Photography Studio C057 | would send | deterministic | INV-2026-0407 INV-2026-0407.pdf | $1,650.00 | billing@juniperphotographystudio.example | — |
| Lakeside Fitness Studio C043 | escalated | deterministic | — | — | — | only DRAFT invoice(s) found (INV-2026-0419-DRAFT.pdf) — refusing to send a draft |
| Lonestar Diner C056 | would send | deterministic | INV-2026-0406 INV-2026-0406.pdf | $1,630.00 | billing@lonestardiner.example | — |
| Lonestar Family Dental C069 | would send | deterministic | INV-2026-0428 INV-2026-0428.pdf | $2,000.00 | billing@lonestarfamilydental.example | — |
| Lonestar Professional Plaza C063 | would send | deterministic | INV-2026-0413 INV-2026-0413.pdf | $2,310.00 | billing@lonestarprofessionalplaza.example | — |
| Maple & Main Bistro C045 | skipped already sent | deterministic | — | — | — | already sent INV-2026-0420 on 2026-07-28 — resend requires explicit operator action |
| Meadow Urgent Care C067 | would send | deterministic | INV-2026-0421 INV-2026-0421.pdf | $1,620.00 | billing@meadowurgentcare.example | — |
| Millbrook Estates HOA C066 | would send | deterministic | INV-2026-0416 INV-2026-0416.pdf | $2,320.00 | billing@millbrookestateshoa.example | — |
| Nightingale Bistro C080 | would send | deterministic | INV-2026-0439 INV-2026-0439.pdf | $2,640.00 | billing@nightingalebistro.example | — |
| Northgate Urgent Care C051 | would send | deterministic | INV-2026-0402 INV-2026-0402.pdf | $1,460.00 | billing@northgateurgentcare.example | — |
| Oakwood Homeowners Association C074 | would send | deterministic | INV-2026-0434 INV-2026-0434.pdf | $1,590.00 | billing@oakwoodhomeownersassociation.example | — |
| Overlook Kids Academy C060 | would send | deterministic | INV-2026-0410 INV-2026-0410.pdf | $1,430.00 | billing@overlookkidsacademy.example | — |
| Pinecrest Dance Studio C065 | would send | deterministic | INV-2026-0415 INV-2026-0415.pdf | $1,140.00 | billing@pinecrestdancestudio.example | — |
| Pinecrest Daycare C068 | would send | deterministic | INV-2026-0426 INV-2026-0426.pdf | $2,800.00 | billing@pinecrestdaycare.example | — |
| Prairie Corporate Center C079 | would send | deterministic | INV-2026-0438 INV-2026-0438.pdf | $2,370.00 | billing@prairiecorporatecenter.example | — |
| Riverside Dental PLLC C046 | would send | via agent · 0.85 | INV-2026-0422 INV-2026-0422.pdf | $1,530.00 | billing@riversidedentalpllc.example | The service address '4420 Elm Street, Fairview, TX 75069' exactly matches C046's roster address, while C047's address is entirely different despite a similar name. |
| Riverside Dentistry Group C047 | would send | deterministic | INV-2026-0423 INV-2026-0423 - Riverside Dentistry Group.pdf | $3,100.00 | billing@riversidedentistrygroup.example | — |
| Silver Creek Cafe C064 | would send | deterministic | INV-2026-0414 INV-2026-0414.pdf | $1,320.00 | billing@silvercreekcafe.example | — |
| Southpark Smiles Dentistry C053 | would send | deterministic | INV-2026-0403 INV-2026-0403.pdf | $1,600.00 | billing@southparksmilesdentistry.example | — |
| Stone Bridge Strength & Conditioning C054 | would send | deterministic | INV-2026-0404 INV-2026-0404.pdf | $1,630.00 | billing@stonebridgestrengthconditioning.example | — |
| Summit Ridge Auto Care C048 | escalated | deterministic | — | — | — | multiple DISTINCT invoices for the same period — a human must pick which bill this client receives |
| Upland Homeowners Association C050 | would send | deterministic | INV-2026-0401 INV-2026-0401.pdf | $1,560.00 | billing@uplandhomeownersassociation.example | — |
| Vista Ridge Offices C041 | would send | deterministic | INV-2026-0417 INV-2026-0417.pdf | $3,020.00 | billing@vistaridgeoffices.example | byte-identical duplicate export(s) collapsed: INV-2026-0417 (1).pdf |
| Westfield Corporate Center C055 | would send | deterministic | INV-2026-0405 INV-2026-0405.pdf | $1,930.00 | billing@westfieldcorporatecenter.example | — |
| Windsor Professional Plaza C071 | would send | deterministic | INV-2026-0430 INV-2026-0430.pdf | $2,450.00 | billing@windsorprofessionalplaza.example | — |
| Yellow Rose Learning Center C052 | would send | deterministic | INV-2026-0427 INV-2026-0427 - Cedar Grove Dental.pdf | $2,500.00 | billing@yellowroselearningcenter.example | — |
Money never moves on a guess: two distinct invoices for one client and period escalate to a human
rather than being picked by the system, and a client already in the sent log is skipped, not re-sent.
Agent calls
1 model call · every call ledgered with its model, cost and latency, whatever the answer was
$0.0132 total
via agent
Assign one invoice PDF to one roster client
Asked: Which single roster client does this PDF belong to, given its bill-to line, service address and amount against the plausible roster rows? Return null rather than guess — a wrong match sends a client someone else's bill.
Answered: one client_id with a confidence score — 218 characters of schema-valid JSON, accepted only above 0.80
schema valid · prompt 1080 chars (sha 507385dba12e6406) · answer 218 chars
Ownership the agent decided
via agent · 0.85
Riverside Dental PLLC · INV-2026-0422
The service address '4420 Elm Street, Fairview, TX 75069' exactly matches C046's roster address, while C047's address is entirely different despite a similar name.
unparsable invoice: missing invoice number, bill-to, service period
sha256: a3008a0e5cd0
only DRAFT invoice(s) found (INV-2026-0419-DRAFT.pdf) — refusing to send a draft
| Candidate file | Invoice # | Amount | Draft | SHA-256 |
|---|---|---|---|---|
| INV-2026-0419-DRAFT.pdf | INV-2026-0419 | $880.00 | draft | 0d33f46f9337 |
period: 2026-07
no invoice PDF found for this client and period
period: 2026-07
multiple DISTINCT invoices for the same period: INV-2026-0424 $1,150.00 (INV-2026-0424.pdf); INV-2026-0431 $1,390.00 (INV-2026-0431.pdf) — a human must pick which bill this client receives
| Candidate file | Invoice # | Amount | Draft | SHA-256 |
|---|---|---|---|---|
| INV-2026-0424.pdf | INV-2026-0424 | $1,150.00 | — | cc636c38b2bb |
| INV-2026-0431.pdf | INV-2026-0431 | $1,390.00 | — | 141c3a28e871 |
period: 2026-07
no roster client matches bill-to 'Pinnacle Storage Solutions'
bill_to: Pinnacle Storage Solutions
invoice_no: INV-2026-0490
invoice INV-2026-0425 exists for INACTIVE client Old Mill Antiques — bill anyway, or roster is stale?
filename: INV-2026-0425.pdf
Artifacts
0 files recorded against this runNo artifacts for this run.
This pipeline's output is the sent log write-back and, in SIM mode, the .eml files in data/outbox — not run-scoped files.